Sample Certified Payroll Report: Interact With a New Example of WH-347

If this is the final submission, check this box.  On the Options tab of the certified payroll report, check “Submission of Final Form.”

Select whether you’re the prime contractor or a subcontractor on the project by checking only one box.  In Payroll4Construction, this part is completed automatically using a field called Contract Type under the “Addl” tab of the job record.

“OMB” is short for “Office of Management and Budget,” and an OMB control number is assigned with an expiration date to each government form. For example, Form WH-347’s OMB Control No. 1235-0008 expires 01/31/2028.

Payroll4Construction prints this information automatically based on the WH-347 form selected on the Criteria tab of the certified payroll report.

Enter the name of the project and its address or location. Payroll4Construction will do this automatically based on the timecard history, and the address will print as it appears under the “A/R” tab of the job record.

Payroll4Construction uses the number entered in the Contract field of the job record’s “Payroll” tab.

Enter the wage determination number(s) and revision number(s) included in the covered contract and relevant to the submitted certified payroll form. This information is entered on the Options tab of the certified payroll report.

This will be the date of the last day of the report’s workweek. In Payroll4Construction, it’s pulled from the date ranged selected to run the report.

Enter your firm’s name along with the complete mailing address for your firm’s primary place of business. Payroll4Construction prints these using system settings.

Enter a worker entry no in ascending order (e.g., 1, 2, 3, etc.).  If a worker appears twice, for instance they worked in more than one labor classification, use the same worker entry no for the employee.

Enter the worker’s last name, first name, middle initial (if available), and a worker identifying no, such as the last four digits of the employee’s Social Security number.  Do NOT use a worker’s full Social Security number.

Payroll4Construction uses timecard history to identify the appropriate employees for each certified payroll report and pulls their name and last four digits of their Social Security number from the database.  Payroll4Construction assigns the worker entry no when the report is generated.

This reports the worker’s labor classification, which can be found in the applicable Davis-Bacon wage determination(s) for the contract, and if they are a Journey Worker or Registered Apprentice — this is not necessarily their typical work or title.

Payroll4Construction uses timecard history to identify the labor classification (Trade) and the Trade record to identify if they are a Journey Worker or Registered Apprentice.

First, enter each day in your payroll week, keeping in mind that your payroll week may begin on a different day than the calendar week (e.g., Monday instead of Sunday). Next, identify the date for each day of the week. Finally, separately list the straight time and overtime hours under each appropriate date for each employee.

Payroll4Construction completes all of this automatically.

In the box that lines up with straight time hours worked, list the actual hourly rate paid for straight time. Then, do the same for your overtime rates.

Payroll4Construction completes this automatically based on the earn codes used on the worker’s timecards.

These boxes report the total Fringe Benefit Credit for the worker and/or the total amount of cash paid to the worker in addition to or in lieu of fringe benefits.

Payroll4Construction completes this automatically using timecard history and the Benefit Types entered on the Options tab for the certified payroll report.

This box reports the worker’s Gross Amount Earned for the job and labor classification.

Payroll4Construction completes this automatically using timecard history.

These boxes report the worker’s Gross Amount Earned, total Deductions, and the worker’s Net Pay for all work performed during the week (all jobs).

Payroll4Construction completes this automatically using timecard history.

Each weekly certified payroll submitted is identified in ascending order, e.g., 1, 2, 3, etc.

Payroll4Construction determines this number using the timecard history on the project and the Criteria tab of the certified payroll report having “Base Payroll No on Actual Weeks Worked” checkbox being checked.

Additional Remarks about deductions, fringes, or other explanations about the certified payroll report can be added.

The Addl Sign Sheet tab of the certified payroll report in Payroll4Construction allows additional remarks to be entered.

Enter the Date that the report is being signed by the certifying office, as well as the official’s phone number and email address.

The Options tab of the certified payroll report in Payroll4Construction allows the date, telephone number, and email address to be entered.

The Department of Labor notes that it doesn’t require notarization the certified payroll statement of compliance but could enforce penalties for fraud against the party signing this statement. This could include a fine and imprisonment up to five years.

“Contractor or Subcontractor,” “Building or Work” and payroll period dates should match those identified on the first page of the report.

Payroll4Construction will print signatory party information and dates as specified in on the “Criteria” tab of the report, ensuring this information is consistent across the report.

Check each of the four boxes, as applicable.  However, note that the first three boxes must be checked to certify that the contractor or subcontractor completing the form is in compliance with the DBRA.  If the fourth box is checked, then the apprenticeship information must be provided.

The Addl Sign Sheet tab of the certified payroll report in Payroll4Construction indicates which checkboxes should be checked.

If fringe benefits were paid to funds, report the hourly rate for each benefit for each worker.  Identify the worker using their worker entry no, last name, and first name.  Show the total hourly credit for all fringe benefits for the worker.  As applicable, enter the name of the benefit, the type of benefit, and plan number of the benefit’s fund.  Report if the fringe benefit is funded or unfunded.

Payroll4Construction completes this automatically using timecard history and Benefit information entered on the Options tab of the certified payroll report.

Check this box to certify that the contractor or subcontractor completing the form is in compliance with the DBRA.

The Addl Sign Sheet tab of the certified payroll report in Payroll4Construction indicates that the checkbox should be checked.